The BOARD of DIRECTORS shall consist of three (3) members, each elected for a three (3) year term, one (1) member to be elected each year at the June meeting. The Club License Trustee, the Repeater License Trustees and the Corporate Agent, will be appointed by a majority vote of the Board of Directors and be placed on the “Board of Directors” as an addition to the three elected directors.
a.) The Club License Trustee must hold a valid Amateur Extra Class license.
b.) It shall be the duty of the Board of Directors of IARC, Inc. to review the appointment of the Corporate Agent, Club License Trustee and Repeater License Trustees at least once every five (5) years and at that time either Corporate Agent papers or Continuation of Corporation papers will be filed with the Secretary of State, of the State of Ohio, beginning in September 2003 by the Corporate Agent.
3.) The ELECTED OFFICERS shall consist of the following: President, Vice President, Secretary and Treasurer.
a.) Elected Officers will serve for a two (2) year term and no more than two (2) consecutive terms to be served before they must vacate their office for a minimum of one (1) term, the Treasurer position is excluded from the rule of consecutive terms and allowed to run as many times as they wish.
b.) No person can hold more than one (1) elected office at one time.
4.) Duties of the Officers
a.) The President of IARC Inc. shall preside over membership and board meetings. At the June meeting, the President shall appoint at least two (2) paid members of IARC, nonrelated to any person currently on the Board, to meet and audit the Treasurer’s books, and to report back to the club, at the September meeting, their findings.
b.) The Vice President shall assume the duties of the President in his/her absence and is responsible for programs for the regular meetings.
c.) The Secretary duties shall consist of recording the minutes of any and all organizational meetings and shall keep and maintain the corporate record book and make any pertinent changes and have it available for inspection. Written correspondence will be at the direction of the Board and will be done by the Secretary.
d.) The Treasurer will maintain all financial information for the corporation.
e.) The Officers and all Board Members will meet no later than thirty (30) days after of each annual election in June for the purpose of formulating a budget for the next twelve (12) months.
The budget will be the guide for the expenditure of all IARC, Inc. funds for club projects and activities and should be based on those projects and activities proposed by the membership. If a short fall of funds is anticipated during the twelve (12) month period, projects or activities can be unfunded by the IARC, Inc. or funds may be raised by those members wanting to participate in the project or activity.
The budget will be presented to the membership at the September membership meeting for approval. Quarterly reviews will be conducted by the Officers and Board members jointly to make any necessary adjustments in the budget. The President will report at the next regularly scheduled membership meeting any adjustments that were made to the budget.
5.) Elections
a.) A nominations chairperson will be appointed by the President, Nominations for Officers and elected Board members will commence at the April meeting and be posted on the website. The election will be held at the June meeting. If any office is contested, a paper ballot will be given to every paid member in attendance at that meeting. The ballots will be counted and the winner will be announced. A simple majority is needed to win an office.
1.) Anyone being nominated for an Officer or Board position, elected or appointed must be a current paid member of the IARC, Inc. in good standing at the time of their nomination. If elected, they must maintain their paid membership during the entire term of office.
2.) If any elected positions is uncontested, the current office holder may remain in the office for another 2 year term.
b.) Vacancies occurring among the Officers and Directors between regular elections will be filled by a special ballot at the first regularly scheduled meeting after the vacancy occurs.
c.) If a vacancy occurs with the President position, the Vice President will fill that vacancy and the special election will be for the newly opened Vice President position.
d.) The newly elected Officers and the Board members will take office immediately following the June meeting.
e.) Officers and Directors may be removed by a two-thirds (2/3) affirmative vote of the members present at the first regularly scheduled meeting following the proposed removal.
1.) A motion for removal can only be made if evidence is found that any Officer or director is guilty of malfeasance, misfeasance or nonfeasance. The evidence must be presented to the membership at the first membership meeting after the evidence is discovered.
2.) When a proposal for removal is made, the person proposed to be removed will be notified within seven (7) days of the proposal by certified mail. This written notification will be done by the Secretary, at the direction of the Board.